What Is the Management Committee?
The management committee (sometimes called a ‘steering group’ or ‘executive committee’) is the leadership team elected or appointed to oversee the running of the organisation.
General Responsibilities of All Committee Members
All committee members have a shared duty to:
• Act in the best interests of the organisation and its members.
• Follow the constitution or rules of the association.
• Ensure the organisation’s activities are lawful and aligned with its stated aims.
• Handle finances responsibly and keep good records.
• Be transparent and accountable to members.
• Work collectively with respect and confidentiality.
• Avoid personal conflicts of interest.

Typical Roles on a Management Committee
Chairperson / Chair
Main role: Leads the committee and ensures smooth running of meetings and decision-making.
Responsibilities:
• Chairing meetings and setting the agenda (with the Secretary).
• Facilitating participation and fair discussion.
• Representing the organisation at events or in public.
• Supporting and guiding the rest of the committee.
Secretary
Main role: Keeps the organisation’s records and communications in order.
Responsibilities:
• Organising and recording meetings (minutes, agendas).
• Keeping membership lists up to date.
• Managing correspondence (emails, letters).
• Filing any reports required by funders or stakeholders.
Treasurer
Main Role: The Treasurer is responsible for managing the group’s finances. They must ensure that the organisation uses its funds responsibly and transparently, reporting clearly to the committee and funders.
Key Responsibilities:
• Maintain accurate financial records, including receipts and invoices.
• Prepare financial statements, reports, and annual accounts.
• Monitor the budget and provide updates at committee meetings.
• Manage the bank account and authorise payments appropriately.
• Ensure compliance with any funder reporting requirements.

Other Committee Roles (Optional)

Depending on the size and needs of the group, additional roles might include:
• Vice-Chair – supports and stands in for the Chair.
• Membership Officer – manages member engagement and recruitment.
• Fundraising Officer – leads on grant applications or income generation.
• Events Co-ordinator – plans and oversees events and activities.
• Safeguarding Lead – ensures policies are followed for children/vulnerable adults.
Legal and Governance Considerations

Even though unincorporated associations are not legal entities:
• Committee members may personally be liable for contracts or debts.
• It’s essential to keep good records and act responsibly.
• If the association registers as a charity, committee members become charity trustees and must follow Charity Commission rules.
Good Practice for Committees

Encourage diversity and inclusion in your leadership.
• Provide training and support for new committee members.

• Regularly review the constitution and update policies.
• Promote teamwork, accountability, and respect.
• Hold regular meetings and keep proper minutes.